Client intake shouldn’t live in your WhatsApp camera roll.
Passports arrive as photos over WhatsApp and email. Clients switch between languages mid-thread. Payment happens somewhere else entirely. You spend hours chasing documents instead of working cases.
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Documents scattered everywhere
Visa paperwork arrives as photos across WhatsApp threads, email chains, and paper handed over in person. Finding one client’s complete file means searching three apps.
Clients who don’t share your language
Your clients navigate residency and arraigo processes in English, Spanish, Bengali, Urdu — and a form they can’t read is a form they fill in wrong, or not at all.
Booking and payment disconnected
The consultation gets booked in one place, paid in another, and reconciled by hand at the end of the month.
One fixed-scope build: a multilingual client intake system
A professional website and intake pipeline for your firm, delivered as a single fixed-price project. Your clients see a site in their language; you see complete, organized case files.
A site in your clients’ languages
Service pages for each visa and permit type, in every language your clients actually speak — not machine-translated boilerplate.
Guided intake forms
Clients answer plain-language questions and are told exactly which documents to provide — so files arrive complete the first time.
Secure document upload
Passports and paperwork go into one secure place, tied to the client’s file. Nothing sensitive sits in a chat thread.
Booking with payment built in
Clients book a consultation and pay in the same step. No chasing invoices, no separate payment links.
Fixed price agreed before work starts. You own the code, the domain, and the infrastructure when it ships.
Built for a firm like yours
Asesoría El Faro — Barcelona legal & immigration consultancy
The problem: El Faro serves clients navigating Spanish residency, visas, and arraigo programs — many of whom speak Bengali, not Spanish or English. Without a trilingual presence, those clients couldn’t be reached at all.
The solution: A trilingual site (English, Spanish, Bengali) with service pages for each visa type, guided client intake, secure document upload, and online booking with Stripe payments — built to earn trust across three language communities in a high-stakes context.
How It Works
Discovery call
Free 30 minutes. You describe how intake works today — languages, document flow, payment. I tell you what a fix looks like.
Fixed-price spec
A one-page spec: what gets built, what it costs, when it ships. 50% upfront, 50% on delivery. No hourly billing, no scope drift.
Build and launch
Built in focused sprints with progress updates along the way. At launch you own the code, the repo, and the infrastructure.
Questions
Which languages can the site support?
Any combination your clients need. El Faro runs in English, Spanish, and Bengali; the same approach works for Urdu, Arabic, French, or others. Translations are reviewed with you, not just machine-generated.
How long does it take?
Typically a few weeks from spec to launch, depending on scope — the exact timeline is fixed in the spec before work starts.
What does it cost?
It’s a fixed price agreed on the scoping call, based on languages, intake complexity, and payment setup. Comparable builds start from $2,500.
Do I have to change how my firm works?
No. The system routes documents, bookings, and payments into one place, but your case work stays yours. You can keep WhatsApp for conversation — it just stops being your filing cabinet.
Stop chasing documents. Start working cases.
Book a free 30-minute call. Describe how intake works today — I’ll tell you what I’d build, how long it takes, and exactly what it costs.
Book a Free Discovery Call